Letter or certificate froma doctor or other registered medical professional external totheUniversity. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream 419 0 obj <> endobj The source should always be stated below the table/figure. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. there will be no penalty for submitting late). Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Work will not be accepted by email. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ We should, in these circumstances, be able to get back to you within 10 days. You will also be notified of the outcome of your claim via Portico. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. You can find further guidance on what your evidence should include in UCL's Academic Manual. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. References in the text should be in the author/date (Harvard) format. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Please avoid sending photographs that you think illustrate your condition. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Usually, you apply through your subjects department. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. You can find a guide to submitting your claim on Portico on the UCL website. You can find a guide to submitting your claim on Portico on the UCL website. You will need to provide the additional evidence within four weeks of being contacted. Together,wecanmake the world around usbetter, on campus and beyond. You must proof-read and correct all errors. After that, it is your work, and we normally see it only in our capacity as examiners. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. EMC Source: Glenn Cartsens Peters/Unsplash. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. It is your responsibility to ensure that the work is submitted on time. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. It is a charity with over 48,000 members. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. , normally no more than one week after the first affected assessment. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. You apply for extenuation via an online form. Step 3: submit your application. I have offers from manchester and UCL. Victim of crime :Police/crime report - a crime number alone isnotacceptable. We are one of the largest student-led organisations in the UK. Step 2: gather the relevant evidence for your application. Read the Extenuating Circumstances regulations before completing this form.2. The Student Disability website has further information there. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. UCL is yours, soshape it. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. But life isnt always easy. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream You can find further details in UCL's Self-Certification Policy. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. On the application form you will be asked to state your deadline this should be the most recent deadline. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. dissertations refer to the dissertation handbook for specific guidance). Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Your evidence will need to cover the full period for which you are requesting mitigation. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. These are referred to as extenuating circumstances. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Step 4: wait for approval. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You should be informed of the mitigation decision within one week of the EC Panelmeeting. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. . Source: Shutterstock. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Processing time will depend on the institutions policy, but its usually between one and five working days. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). If you're struggling with situations beyond your control, extenuating circumstances could help. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h E.g. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Your claim will be considered by your department. wide range of UCL support services are available for you, too. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream This is synonymous with "mitigating," or "exceptional" circumstances. After youve applied, youll need to wait for the decision. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. All coursework should be submitted by 12.00 noon on the stated deadline. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Examination stress is a common experience and not usually considered an extenuating circumstance. All illustrations must be discussed in the text. Make sure you submit your application in plenty of time to reduce added stress. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. UCLs Grounds for ECs explain what will normally be considered. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. It is your responsibility to ensure that the work is submitted on time. Students' Union UCL is an organisation that exists to make more happen. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom EMC Q!GQe#8! You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. What qualifies for extenuating circumstances? Check if your circumstance meets the grounds for EC. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT No. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream This year, students will be allowed to self-certify (apply without formal proof) for an EC . All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. are met, they are able to apply for further extensions using this process. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. You can find a guide to submitting your claim on Portico on the UCL website. Work will not be accepted by email. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. University Way Students will not be entitled to their SoRA adjustment again on top of an EC extension. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. /Tx BMC This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). EMC Advertise a vacancy on our platform today. Source: Kyle Loftus/Unslash. Letter from your doctor or medical practitioner). EMC Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. EMC The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Enjoy! If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. From a casual class to captaining a competitive club, live an active lifestyle with us. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. /Tx BMC b`bd`a`%iHg`> We provide opportunities for 300 staff and have an annual turnover of more . If you can find evidence, its a good idea to apply for conventional ECs.

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